Last Updated: June 2, 2025
Welcome to MNHS Portal (mnhsportal.com), a digital platform developed to support student attendance tracking and send timely SMS notifications to parents and guardians. We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services. Please read this policy carefully. By accessing or using our platform, you agree to the terms of this Privacy Policy.
We only collect essential educational and contact data to improve student engagement and safety. We do not sell or share your data with third parties for marketing. SMS notifications are opt-in and securely managed.
1. Information We Collect
We collect the following types of information to operate, maintain, and enhance our services:
- Student Information: Name, grade level, section, student ID, enrollment status.
- Attendance Records: Daily time-in/time-out logs, presence/absence data.
- Parent/Guardian Contact Details: Mobile number (for SMS notifications)
- Teacher & Staff Data: Name, designation, section handled, login credentials (encrypted).
- Usage Data: IP address, browser type, pages viewed, time spent on the site.
2. How We Use Your Information
We use the collected information for the following purposes:
- To track student attendance and generate reports.
- To send automated SMS alerts to parents about Checkin / Checkout time or cutting class.
- To allow teachers and advisers to monitor student engagement and intervene when necessary.
- To improve platform functionality and user experience.
- To comply with school policies and administrative requirements.
3. Legal Basis for Processing
Our processing of personal data is based on:
- Legitimate Interest: Ensuring student safety, academic monitoring, and school operations.
- Consent: Explicit opt-in for SMS notifications (can be withdrawn at any time).
- Legal Obligation: Compliance with educational regulations and reporting.
4. SMS Notification Service
We use a secure third-party SMS gateway to deliver attendance alerts. Key points:
- Parent mobile numbers are encrypted and stored securely.
- SMS messages contain only essential info
- Parents can opt out anytime by updating preferences in the portal.
- No marketing or promotional messages are sent.
5. Data Sharing & Disclosure
We do not sell, trade, or rent personal information to third parties. We may share data only in the following cases:
- With school administrators and authorized personnel for academic oversight.
- With SMS service providers under strict data processing agreements.
- When required by law (e.g., court order, government inquiry).
6. Data Security
We implement industry-standard security measures to protect your data:
- SSL encryption for all data transmissions.
- Regular backups and database access controls.
- Limited access to sensitive data based on user roles.
7. Data Retention
Student and attendance data are retained for the duration of enrollment plus one (1) academic year for record-keeping. After this period, data is securely archived or anonymized unless required for legal or audit purposes.
8. Your Rights
You have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Withdraw consent for SMS notifications at any time.
- Request deletion of data, subject to legal and operational constraints.
- Lodge a complaint with a data protection authority if needed.
9. Children's Privacy
Our platform is intended for use within the school environment. We do not collect data from children under 13 without parental or guardian consent. All student data is collected and processed under the supervision of the educational institution.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date. Continued use of the platform after such changes constitutes acceptance of the updated policy.
11. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
MNHS IT Support Team
Email: 304691@deped.gov.ph
Phone: (+63) 930-909-9069
Address: Sto.Nino,Magallanes, Magallanes, Philippines
